Updated – May 2018
Metis Women (We/Us/Our) are committed to safeguarding the privacy of our website visitors; this policy sets out how we will treat your personal information.
(1) GDPR & Scope
This policy has been updated to comply with the General Data Protection Regulation (Regulation (EU) 2016/679) .
(2) What information do we collect?
We may collect, store and use the following kinds of personal information:
(a) information about your computer and about your visits to and use of this website is automatically collected (including, but not exclusive to, your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation);
(b) information relating to any transactions carried out between you and us on or in relation to this website, including information relating to any purchases you make of our goods or services, and attendance at our events;
(c) information that you provide to us for the purpose of registering with us (including, but not exclusive to, your name, company name, telephone number and email address);
(d) information that you provide to us for the purpose of subscribing to our website services, email notifications and/or newsletters;
(e) any other information that you choose to send to us
(f) Members – We hold the information you supply to us on your application form, and when you provide details to go on the Metis Women website to promote your company. This may also include other forms such as attendance at meetings, feedback, commitments, and Mastermind plans and documents. Any paper versions are stored at our office temporarily before scanning.
By using Our Site you may also receive certain third party Cookies on your computer or device. Third party Cookies are those placed by websites, services, and/or parties other than Us. We use third party Cookies on Our Site for advertising services and analytics.
We use the following:
Facebook Pixel – Facebook – Remarketing & Advertising
Tracking Code – Google – Research & Marketing Analytics
A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.
We may use both “session” and “persistent” cookies on the website. Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.
We will use the session cookies to: keep track of you whilst you navigate the website; keep track of items in your shopping basket; prevent fraud and increase website security. We will use the persistent cookies to: enable our website to recognise you when you visit and keep track of your preferences in relation to your use of our website.
Our advertisers / payment services providers may also send you cookies.
Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. For example, in Internet Explorer (version 9) you can refuse all cookies by clicking “Tools”, “Internet options”, “Privacy”, and selecting “Block All Cookies” using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites.
It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings
(4) Using your personal information
We may use your personal information to:
(a) administer the website;
(b) improve your browsing experience by personalising the website and analysing your use of Our Site and gathering feedback to enable us to continually improve Our Site and your user experience;
(c) enable your use of the services available on the website;
(d) send you goods purchased via the website, and supply to you services purchased via the website;
(e) send statements and invoices to you, and collect payments from you;
(f) send you general (non-marketing) commercial communications;
(g) send you email notifications which you have specifically requested;
(h) send you our newsletter and other marketing communications relating to our business or the businesses of carefully-selected third parties which we think may be of interest to you, where you have specifically agreed to this, by email, post, text, telephone or similar technology (and you can inform us at any time if you no longer require marketing communications via email, the unsubscribe button or update preferences on our communications);
(i) market research, or to provide third parties with statistical information about our users – but this information will not be used to identify any individual user;
(j) deal with enquiries and complaints made by or about you relating to the website;
(k) keep the website secure and prevent fraud;
(l) verify compliance with the terms and conditions governing the use of the website
We will not, without your express consent, provide your personal information to any third parties for the purpose of direct marketing.
We contract with third parties to supply products and services to you on Our behalf. These may include payment processing, delivery of goods, search engine facilities, advertising and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law. We currently contract with:
MailChimp, PaymentSense, GoCardless, Facebook, LinkedIn, Twitter
We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales and other information. All such data will be anonymised and will not include any personally identifying information. We may from time to time share such data with third parties such as prospective investors, affiliates, partners and advertisers. Data will only be shared and used within the bounds of the law.
Under GDPR we will ensure that your personal data is processed lawfully, fairly, and transparently, without adversely affecting your rights. We will only process your personal data if at least one of the following basis applies:
a) you have given consent to the processing of your personal data for one or more specific purposes;
b) processing is necessary for the performance of a contract to which you are a party or in order to take steps at the request of you prior to entering into a contract;
c) processing is necessary for compliance with a legal obligation to which we are subject;
d) processing is necessary to protect the vital interests of you or of another natural person;
e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; and/or
f) processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by the fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.
(6) Security of your personal information
We only keep your data for as long as We need to in order to use it as described above, and/or for as long as We have your permission to keep it. In any event, We will conduct an annual review to ascertain whether we need to keep your data. Your data will be securely deleted if we no longer need it in accordance with the terms of our Data Retention Policy.
Some or all of your data may be stored or transferred outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland and Liechtenstein), by value of the service providers such as DropBox and MailChimp we use. You are deemed to accept and agree to this by using Our Site and submitting information to Us. If We do store or transfer data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the EEA and under the GDPR. Such steps may include, but not be limited to, the use of legally binding contractual terms between Us and any third parties We engage and the use of the EU-approved Model Contractual Arrangements.
Data security is of great importance to Us, and to protect your data We have put in place suitable physical, electronic and managerial procedures to safeguard and secure data collected through Our Site.
Steps We take to secure and protect your data include:
1) All Electronic Data is stored on Dropbox; Dropbox is designed with multiple layers of protection, including secure data transfer, encryption, network configuration and application-level controls distributed across a scalable, secure infrastructure. Full details of their security can be found here.
3) Secure password access to PC and Laptops
4) Password, Fingerprint login, or pattern recognition on Phone and Tablet
5) Notwithstanding the security measures that We take, it is important to remember that the transmission of data via the internet may not be completely secure and that you are advised to take suitable precautions when transmitting to Us data via the internet.
When you submit information via Our Site, you may be given options to restrict Our use of your data. We aim to give you strong controls on Our use of your data (including the ability to opt-out of receiving emails from Us which you may do by unsubscribing or updating your preferences using the links provided in Our emails and at the point of providing your details AND/OR by managing your Account).
(7) Policy amendments
(8) Your rights
You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
You may instruct us not to process your personal information for marketing purposes by sending an email to us, using the unsubscribe option in any email, or updating your preferences.
Under the GDPR, you have:
1) the right to request access to, deletion of or correction of, your personal data held by Us;
2) the right to complain to a supervisory authority;
3) be informed of what data processing is taking place;
4) the right to restrict processing;
5) the right to data portability;
6) object to the processing of your personal data;
You have the legal right to ask for a copy of any of your personal data held by Us (where such data is held), or to have it amended or deleted. Please contact firstname.lastname@example.org for more details. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you
(9) Third party websites
The website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites.
We have no control over how your data is collected, stored or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.
(10) Updating information
Please let us know if the personal information which we hold about you needs to be corrected or updated.